There's one final use I make of KeyText when importing email messages. I prefer to have the title of the Memo containing an email message to be the Subject field of the message. I also like to have a timestamp appended to it. So, after I've imported an email message to the Memo Pad using the above KeyText macro, I select the message's Subject line and run the KeyText macro shown below:

This macro moves the Subject line up to the top of the Memo and appends a date/timestamp to it. If you're not quite as fanatical as I am about email Memo formatting, just ignore it! With Memo Leaf (at http://www.redwood-creative.com/softwar2.htm), you shouldn't have any trouble quickly finding an email message regardless of title line.

Figure A shows an example of an email message saved on my Palm handheld.

FIGURE A

Here's an example of an email message saved on my Palm handheld.

What if the email message is greater than 4K in size?
One of the nice features of the Palm Desktop is that if you attempt to import a Memo larger than 4K in size, it will automatically split the data into multiple Memos. In that case ,I just do a little manual editing to make sure that each Memo has the Subject line and date/timestamp in its title line, along with a "Part 1," "Part 2," etc., appended to it. Luckily, virtually all email messages I receive are shorter than 4K in length.

Why don't you just use the To Do application for everything?
This was actually the most interesting question I received regarding my original article. Why not use the To Do application for all your To Do items, email messages, and reference material? The application could certainly handle all this data, along with providing Priority and Due Date fields. In addition, To Do items not completed on a particular day would automatically "float" into the next day. With my scheme of using Memos for To Do items, I have to manually move my To Do items into the next day's category. Isn't this a waste of time and violation of my self-imposed simplicity rule?

In spite of the above, I still find that using the To Do application as my primary organizational database has some real disadvantages.

First of all, I don't really see the need to revisit my To Do list each day to be a major problem. I actually see it as an advantage to not just let tasks automatically float into each new day. Each morning I rename the previous day's category name to the current date, and I go about creating a reasonable set of To Do items to perform that day. I actually find this approach to be a good way of making sure that I'm not ignoring tasks I may find to be drudgery to do and end up with a realistic daily workload.

Second, the built-in To Do application doesn't support Memo Leaf. I use Memo Leaf as my Palm handheld's "content manager" and find it indispensable for finding and organizing data on my Palm handheld.